Thursday, April 10, 2014

Trivia Night MS Fundraiser (Part 1)

A couple of weeks ago I had my first big fundraiser for the MS Challenge Walk.  For those of you who don't know. . . I'll be walking 50 miles for MS in 3 days on Cape Cod.  This will be my third year walking.  My sister-in-law Jenn, cousin-in-law Meghan, her sister Leigh Ann, and my two blog friends turned in real life friends Kate and Emily will be walking with me.  My mom will be on the crew for the fifth year!  We each have to raise a minimum of $1,500 or $9,000 as a team but we hope to raise over $10,000!  So the fundraising has to begin early and continue through the summer.

Another blog friend turned in real life friend Colleen volunteered to be my photographer for this event. Thanks to her I have a ton of amazing photos and needed to divide this into two posts.  Part 1 is all the decorations, food, raffles. . . Part 2 is the people and trivia. . . 

The event was held at the Lower Mills Pub which is owned by my cousin's friend.  He generously donated the space as well as a "liquor basket" to raffle off!  We filled the bar and the space worked great!

This is right when you walk into the pub.  The Bean Team banner was a perfect fit!

My MS t-shirt quilt made the perfect backdrop on the stage.  I had this made in honor of my 5 year diagnosis anniversary and I was so happy to be able to display it.  It got many compliments and I would have to agree.  Kristin who made it did an amazing job. She is so talented.  (She is now making my dad a sports themed quilt with all of his shirts from over the years).

My mom is so talented and has made these display boards for each of my events.  They make such great decorations at all of our fundraisers! 

I was so fortunate to have so many awesome items to raffle off.  Businesses were extremely generous!  I worked my butt off to get everything and was so thankful to have some help from my cousin Katelyn and my aunt Cathy (thanks ladies).

If you are hosting a fundraiser provide food! People like to eat!  I actually planned really well for this event and I had the perfect amount of food with hardly anything left over.  Some advice: charge less if people pay in advance vs. at the door.  That motivates people to commit and you get a better estimate of how many will come.  I had 25 pay in advance and 12 at the door.
Papa John's donated 5 large pizzas and my aunt Cathy donated 2 party subs from Market Basket.  I also had a $25 Shaws giftcard and a $25 giftcard that I used to buy the snacks and cake.  So my only expenses were the salad, paper products, balloons, and trivia guy fee.  My expenses were about $180 which is not bad at all!

I love the way the cake came out!  I just love our team logo and it was so fun to plan this event around it!  Orange everywhere including in the cookies I made!  They were a hit and gone before I even got one.  Haha!

As you can see the decorations were simple but everything looked great.  I tried not to spend too much money on random expenses because the less I spent meant the more the event would make.  You'll have to wait until the next post to find out how much I made.
 Thank you SO much to everyone who donated.  Every little bit helps.  This event would not have been possible without all of the generous donations.  I am so appreciative of everyone who came too.  Y'all are awesome and I'm glad to many people went home with prizes (I had 14 raffle prizes in total ranging in value from about $75 to $250).

Check back from Part 2 to see who was there and hear about which team won trivia!

P.S.  Please go to Facebook and "like" The Bean Team page to stay up to date with our events and see more photos!


  1. WOW you guys did a great job! Next year you should have an online auction so your bloggers can bid and support you. I forget that you love orange as much as i do. The cake is too cute!
    best of luck Jodi!! So proud of you for doing this every year and working so hard on the fundraisers.

  2. You did an amazing job! Putting it all together took a lot of work but it looks like it really paid off. Love the cake!

  3. It was such a fun night! Glad the fundraiser was financially successful as well!

  4. I'm so proud of you, look at all you're doing to contribute to finding a cure! And having a blast while doing it. Everything looked wonderful, that's awesome you had someone to take great photos

  5. Wow wow wow! What a great event! You should be so proud.
    I love your quilt!

  6. That looks amazing! Everything! The decorations the set up, the food. I wish I were in town to attend.

  7. Jodi, this is AMAZING!! I love the banner, the quit, the displays with the pictures, and all the cool stuff with your logo on it!! Unbelievable. If I ever need an event planned, I'll have to call you!